The
Reflective
Impact Entrepreneurs Podcast
Privacy Notice
Last updated: 21 September 2025
Who this applies to: Podcast guests/interviewees and contributors,
and where noted listeners/website visitors.
1) Who we are (Data Controller)
Organisation: HumanityAssist
Project: The Reflective Impact Entrepreneurs Podcast (the “Project”)
Contact (privacy): triespodcast@gmail.com
2) What data we collect
If you are a guest/interviewee
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Identification & contact: name, pronouns, role, company, biography, email, social handles.
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Recordings & transcripts: audio, video, stills, transcript text (including anything you choose to discuss on‑air).
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Professional/bio materials: headshots, logos, slides or documents you provide (“Guest Materials”).
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Scheduling & logistics: availability, time zone, dietary/access needs for live events.
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Technical metadata: recording platform IDs, timestamps, file names, IP addresses (from tools), device/browser info.
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Special‑category data (sensitive): only if you voluntarily discuss topics like health, political opinions, religious beliefs, etc. We will seek explicit consent before using such content in published outputs.
If you are a listener/website visitor (where applicable)
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Usage & analytics: IP address, device/browser info, pages/audio played, referral and campaign tags (via our analytics/cookie tools).
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Community inputs: comments, emails, voice notes you submit.
Where we get it from
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Directly from you (pre‑interview forms, email, recording).
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Public sources to verify professional facts (e.g., company sites, public profiles).
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Technical logs from our providers (recording, hosting, analytics).
3) How we use your data (purposes)
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To plan, record, edit, transcribe, publish, and promote the TRIES podcast and related educational/research outputs (e.g., books, blog posts, courses, case studies, industry/academic reports).
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To create captions/subtitles and accessible versions; to clip excerpts for promotion.
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To research impact entrepreneurship and share aggregate, non‑identifying insights.
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To operate securely: storage, backups, audit logs, abuse/fraud prevention, and to manage consent/withdrawals.
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To comply with law and respond to complaints or legal claims.
4) Lawful bases (GDPR)
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Consent (Article 6(1)(a)) — for recording, editing, publishing, and promoting your interview and any Guest Materials; and for special‑category data we rely on explicit consent (Article 9(2)(a)).
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Legitimate interests (Article 6(1)(f)) — for necessary operational processing such as secure storage, backups, access logs, fraud/security monitoring, and keeping records of consent/withdrawals. We balance these needs against your rights and expectations.
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Legal obligation (Article 6(1)(c)) — where we must keep records or respond to regulators/courts.
You can withdraw consent at any time for future uses (see Section 10). If you withdraw before publication of a specific output, we won’t publish it (or we’ll remove your contribution). If you withdraw after publication, we’ll stop new uses, but existing publications already in the public domain may not be feasibly recalled.
5) Sharing your data
We share data with trusted processors who help us make and distribute the Project, for example:
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Recording/editing/transcription platforms and freelance editors.
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Hosting and distribution services (podcast platforms, video platforms, website/CDN providers).
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Analytics, newsletter and community tools (for listeners/visitors who opt in).
Published outputs may be publicly accessible. We don’t sell your personal data. If the Project is acquired or transferred, rights and obligations may transfer to a successor/assignee.
6) International transfers
Some providers are outside the UK/EEA. Where we transfer data internationally, we use adequacy decisions, Standard Contractual Clauses (SCCs), or other recognised safeguards, and assess provider practices.
7) Retention
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Published content (episodes, show notes, blog posts, books/courses) may remain available as long as the outputs are distributed.
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Raw recordings, edits, transcripts and consents: generally 10 years from recording or for as long as reasonably necessary to create, verify, and defend the outputs. Backups may persist for a limited additional period.
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We delete or anonymise data when no longer needed.
8) Your rights
Subject to law, you have the right to access, rectify, erase, restrict or object to processing, and to data portability. Where we rely on consent, you may withdraw it at any time; where we rely on legitimate interests, you may object and we will assess your request. To exercise any right, contact triespodcast@gmail.com.
If you believe your rights are infringed, you can complain to the Information Commissioner’s Office (ICO) in the UK or to your local supervisory authority.
9) Children
Our Project is aimed at adults. We do not knowingly record or publish interviews with children without verifiable parental/guardian consent and appropriate safeguards.
10) Withdrawing consent & what happens next
Email triespodcast@gmail.com to withdraw consent.
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Before publication: we will not publish or will remove your contribution from the planned output.
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After publication: we will stop new uses (e.g., no further promotion or reuse in new compilations). We cannot practically recall materials already distributed or archived by third parties, but we will remove them from our own channels where feasible.
11) Security
We use reasonable technical and organisational measures: access controls, encryption at rest/in transit where supported, least‑privilege access, and vendor diligence. No system is perfectly secure.
12) Cookies & analytics (website/listeners)
If you use our website or newsletter: we may use strictly necessary cookies and, with consent where required, analytics/measurement tools.
13) Changes to this notice
We may update this notice to reflect changes in law or our practices. Material changes will be highlighted on our site or via email where appropriate. Version: v1.0 (21‑09‑2025)
14) Contact us
Questions or requests about privacy: triespodcast@gmail.com